Request for Proposal

Required fields are Labeled in red.
1) Contact information
 
First Name Last Name
E-mail Address Company Name
Address 1 Address 2
City State/Province
Zip/Postal Code Country
Phone Fax


2) General meeting information
 
Meeting Name Total Attendees
Arrival Date Alt. Arrival Date
Departure Date Alt. Departure Date


3) Sleeping room requirements
 
Please enter the maximum number of each type of room you will need; a minimum of 10 rooms on is required for a group room rate. Before sending the RFP, you will be given the opportunity to adjust the number of each type of room needed for each night. Enter 0 if you need none of a particular type of room.
Single (King) Double (2 Beds) Suite
Max Number


4) Meeting Room Needs
 
Do you need a general session meeting room?
Yes No
# of People
Start Date
End Date
Setup Type  View Diagram
 
Do you need any breakout rooms?
Yes No
# of Rooms
Start Date
End Date
Avg. # of People
Setup Type  View Diagram
Describe any special needs for these meeting rooms.


5) Audio Visual Needs
 
Check any equipment that you will need in the general session room.
Flip Chart Overhead Projector Screen
35mm Slide Projector LCD Projector Video Projector
Audio Taping Video Taping Rear Screen Projection
High-Speed Internet Access Wireless Internet Access  
 
Check any equipment that you will need in the breakout rooms.
Flip Chart Overhead Projector Screen
35mm Slide Projector LCD Projector Video Projector
Audio Taping Video Taping High-Speed Internet Access
Wireless Internet Access


6) Food and beverage details
 
Check all F&B functions that may apply. Before sending the RFP, you will be given the opportunity to remove functions from specific days.
Breakfast AM Coffee Break Lunch
PM Coffee Break Dinner Reception
Is there any other information you'd like to provide about your F&B functions?


7) Additional Comments